By submitting a facility rental request, the applicant acknowledges and agrees to the following:
- Request Submission: Submitting a rental request does not guarantee facility availability or confirm a reservation. All requests are subject to review and approval by the Sumter Fair Association (SFA).
- Accuracy of Information: Applicants agree to provide accurate and complete information regarding their event, including event type, dates, attendance, and facility needs. Any changes must be communicated to SFA.
- Rental Fees and Deposits: Applicable rental fees, deposits, and additional charges will be provided following review of the request. A reservation is not confirmed until all required agreements are signed and applicable payments are received.
- Facility Rules and Regulations: Renters must comply with all SFA facility policies, safety requirements, occupancy limits, and applicable local and state regulations.
- Insurance and Permits: Depending on the type of event, renters may be required to provide proof of liability insurance, permits, or other documentation before the event.
- Damages and Responsibilities: Renters are responsible for damages, excessive cleaning, or additional expenses resulting from their event, as outlined in the final rental agreement.
- Cancellations and Changes: Cancellation policies, refunds, and event modifications will be governed by the executed rental agreement.
- Right to Refuse: SFA reserves the right to deny rental requests that conflict with facility availability, established policies, safety requirements, or the intended use of the fairgrounds.
- No Binding Agreement: Submission of this form does not create a contractual relationship between the applicant and SFA. All rentals require an approved and executed rental agreement.
By submitting this request, I acknowledge that I have read and understand these terms and conditions and agree to comply with the Sumter Fair Association's rental policies and requirements.